Design Guidelines
Macquarie University Property

Meeting room

Space description

This space is designed for group meetings from 6 persons up to 40 persons and will be require furniture and AV fittings to suit the size of the room.

Nominal room sizings are as follows:

Small: 6-10 persons.  Mendium: 10-16 persons.  Large: 16+ persons.

Larger rooms may be classed as Seminar rooms and should be designed to suit those requirements.

Generic meeting room space requirements

Dimensions indicate space allowance around notional furniture layout



Meeting Rooms are to be ideally located outside of faculty office / administration areas and be part of the general university allocated areas.

Example spaces

Small Meeting Room - 75T 604

Click here for further information on 75T 604 via MQ Timetabling.

Medium Meeting Room - 75T G800

Click here for further information on 75T G800 via MQ Timetabling.


Large Meeting Room - C8A 310 - Senate Room

Click here for further information on C8A 310 via MQ Timetabling.

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Site factors - Meeting rooms to be accessible from office reception spaces and building entry points.
- Meeting rooms are ideally located in central core office areas to provide equitable access, and allow natural lighting to primarily service the work spaces.
Room and Spaces Planning Requirements Meeting rooms to be approximately square.  Shape may differ depending on size and intended furniture configuration.
Design occupancy Min 9m2 for 4 people
Area - Allow 0.2m2 of meeting room space per staff member in any given office
- Minimum 1 x 10m2 meeting room per 50 staff
Other Maximum 60m from any workpoint

More information about Planning

Building fabric


General -
Design principles -
Materials & finishes -
Proprietary items -

More information about building fabric General

Materials & Finishes

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More information about Materials & Finishes

Internal Walls

Wall Finish - Pinboard Finish to 2100mm high min.
- White boards as required - 1200H, from 900mm above FFL
Other - Backing required for LCD screen in all Medium and Large meeting rooms

More information about Internal Walls


General Selection Requirements Provide for high traffic, low maintenance.
Variations -
Preferred Material Selection Carpet tiles - 500mm x 500mm
Carpet Carpet finish to suit adjoining office.
Other Ducted Skirting to perimeter if required.

More information about Floors


Ceiling Finishes Painted set plasterboard ceiling, or tiled grid system.
Ceiling Heights Nominal min. 2700mm floor to ceiling height.
Ceiling Selection White finish to suit room/building design
Acoustic Ceilings Gridded accoustic tile ceiling Ecophon Acoutic in White
NRC: 0.6 - 0.8 Absorptive Ceiling

More information about Ceilings



Window Selection Requirements Windows are Desirable for this space but may view into open office area or outside.
Glazing Internal glazing to be frosted.
Observation Windows Maximise windows to adjacent corridor.
Visual Privacy Frosting between 600mm and 1600mm above FFL.
Other - External glazing (if provided) sill height: 1000mm min
- Internal safety glass glazing to adjacent circulation space for supervision from floor to 2.1m height

More information about Windows


Doors Type Sliding or swing doors are acceptable.
Door Function - Not Lockable when room is behind another security point.
Fire / Acoustic Rated As per building design spec.
Frame Type As per building design spec.
Glazing Glazed sidelight to door and/or fully glazed door.
Door Hardware Locking door hardware not required

More information about Doors



General Design Principles - Meeting table size and shape to suit room shape and size.
- Quantity of meeting chairs to suit table.
Recommended Table Selection Round, square, or rectangular table.
Recommended Chair Selection Chair suitable for up to 2 hours use.

More information about Furniture

Fixed Furniture

Whiteboards - 1200mm high, fixed 900mm above FFL.
- Width to suit wall dimensions.
- Pen trays to suit.
Pinboards - Pinboard Finish to 2100mm high min.
Projection Screens - For larger rooms only.
- To suit room size and proportion.
- Consult with AVTS.
Other - Larger meeting rooms or board rooms may require a credenza for serving.

More information about Fixed Furniture


Window Coverings

Blinds - Blinds to external windows where required.

More information about Window Coverings


Door SignageRoom number Sequential within block. eg 75T 604

More information about Signage



CCTV Not Required
Access control Required where room opens to uncontrolled space (public corridor etc)
Intruder detection Not Required
Keying Refer to Doors

More information about Security



Noise level Noise Level Within space should be considered
Noise emittance Low - Medium. Consideration Required
Room to room - Room to Room acoustics should be minimised.
- Provide acoustic door seals to break out spaces, and between adjoining teaching spaces.
- Acoustic treatment within walls and ceiling spaces to be incorporated where required.
Room acoustics

- Room reverberation time to be considered.

- Recommended mid frequency reverberation time of 0.6-0.8 seconds.

More information about Acoustics



Natural ventilation - Natural ventilation not desirable.
- Manually openable windows permissable.
Supply air - AS 1668 Supply Rate.
Controls - Controls to be localised to room.

More information about Ventilation


Mechanical cooling Air Conditioning
Mechanical heating Provide Heating to MQ Mechanical Standard
Controls Commensurate with building system
Reed Switch To Openable Windows / Louvres

More information about Conditioning

Fire protection

Fire detection To Code Requirements
Fire suppression To Code Requirements
EWIS To Code Requirements
Portable fire equipment To Code Requirements
Other -

More information about Fire protection


Lighting / lux levels - 240 lux
- To Code Requirements
Lighting controls - Auto Off after 20 minutes
- Switchable zones to suit AV
- Dimming Capability
- Movement Sensor
- Manual Override
Other - Provide appropriate lighting over meeting table
Natural LightDaylightNatural daylight to room is desirable

More information about Illumination


Type - GPO Points to suit equipment.
- Standard power required - Refer to Electrical Design Standard
Quantity - Pending size of room
- Min of 2 GPOs per table box
Other - Power on ducted skirting cable management to be considered.
- Floor Box to tables to be served from below.

More information about Power

Communication / AV

Voice - 1 Phone required per meeting room.
- 1 double data points required
- Voice / Data Provision Required
- Conference call capability required to handsets and/or AV.
Data Data required for LCD and to table boxes.
AV type Consideration Required - Consult with AVTS to scope.
WAP Wireless access to entire floor required
Other Meeting room AV guides are outlined on the AVTS Digital Lecterns Guide site.

More information about Communication / AV



Building Commissioning -
Services Commissioning -
As Built Documentation -

More information about Commissioning